Reports

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2017

“Yehowa ji mila kɛ miyiwaraheremɔ, namɔ po gbeyei mashe? Yehowa ji miwala hewalɛ ni wa, namɔ hiɛ po mihe aaakpokpo yɛ?”  Lala 27:1-2

“The Lord is my light and my salvation; whom shall I fear? The Lord is the stronghold of my life: of whom shall I be afraid?”  Psalm 27:1-2

Administrative Information
Trustees’ Report
Independent Examiners’ Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements

 


ADMINISTRATIVE INFORMATION – YEAR ENDED 31 DECEMBER 2017

Leaders (Trustees):
Rev Edward Sanniez – Chairman
Mrs Evelyn Boateng – Secretary
Ms Christina Ashare – Asst. Secretary (Joined 28th May 2017)
Mrs Lauretta Ribeiro-Nortey – Pulpit Secretary
Mr Edmund Abdo – Treasurer
Mrs Nancy Ankrah – Assistant Treasurer
Mr Reginald Otchwemah – Welfare Officer
Mrs Victoria Laryea – Asst. Welfare Officer – (Joined 28th May 2017)
Mr Ben Aryeetey – Publicity Secretary
Mr William Lartey – Asst. Publicity Secretary
Mrs Sarah Worburton – Social & Catering Co-ordinator
Ms Vida Vanderpuye – Asst. Social & Catering Co-ordinator ( Joined 28th May 2017)
Pastor Gabriel Dowuona-Hammond : Co-opted Member

Worship Address: St Andrew’s United Reformed Church
Mount Park Road
Ealing Broadway
London W5 2RP
Correspondence Address: 29 Rochford Way
Croydon
Surrey
CR0 3AG
Web-site: www.gadangmefellowshipurc.org
Independent Examiner: Mr Kojo Amoako-Arko FCCA
Kojo & Company Limited
Chartered Certified Accountants
118-120 London Road
Mitcham
Surrey CR4 3LB

 

LONDON GADANGME SPEAKING  FELLOWSHIP (URC)
TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2017

The Leaders (who are also trustees in accordance with Charity law) have pleasure in presenting their Annual Report and Accounts for the year ended 31st December 2017.

Objectives, structure, governance and management
Objectives
London GaDangme-Speaking Fellowship is a Christian community ministry set up to teach and preach the gospel of Jesus Christ in GaDangme and other Ghanaian languages. In so doing, members are to discover what human life is meant to be, that is, to follow the same attitude as Jesus Christ (Philippians. 2:5) and to learn to love God and to love one another (Matthew 22: 37-39). In other words:

1. To advance the Christian religion through worship and Christian mission and in particular amongst GaDangme-speaking Ghanaians and friends of Ghana in the United Kingdom, in accordance with the Basis of Union of the United Reformed Church.

2. To advance education particularly in poor areas of the world, including Ghana, by providing financial and spiritual support for educational projects.

3. To relieve need, as an extension of Christian pastoral care, including by providing or assisting in the provision of care and comfort for the elderly, children or those in need.

Governing Document

The Fellowship is a charity governed by its constitution.

Recruitment and appointment of Leaders (Trustees)

The Leaders/Trustees are governed by the constitution of the Fellowship and are elected to serve for a period of three years, and are eligible for re-election for a further term of three years. Election of Leaders takes place at the Annual General Meetings. The last election was held on 28th May, 2017.

Risk Management

The Leaders/trustees do monitor major strategic and operational risks which the Fellowship faces to ensure that arrangements are adequate to mitigate these risks.

How our activities deliver public benefit

ACTIVITIES DURING THE YEAR
During the year the Leaders met 6 times, on 28th, January, 24th March, 23rd, June, 22nd September,
20th October and 8th December 2017, and reviewed various activities together with future plans
for the Fellowship. In summary, various activities carried out by the fellowship’s Committees are as
follows:

Worship Committee
The Worship Committee is responsible for the spiritual aspects of the Fellowship.
During the year under review, we continued to organise the monthly worship meetings. Full
participation of members was encouraged in the areas of worship leading and scripture reading
thereby enabling and encouraging the membership to develop their gifts and talents for Christian
service. We continued to explore ways of making worship relevant to attendees. It is anticipated that
next year’s meetings shall incorporate teaching sessions. The prayer and fasting days shall also be
continued.

Finance /Fund raising & Grant Committee
During the year the Fellowship successfully organised fundraising events, namely; Harvest Festival,
Charity Walk by the Rev. Edward Sanniez and direct appeal to members for donations towards our
Mission projects. These were supplemented by tax Gift Aid giving. Further, a decision was taken to
sponsor Ms Rachel Yeboah of Osu Ebenezer Presbyterian Church in Ghana to embark on her University
education from the 2018/19 academic year, which starts in September 2018.

Welfare & Pastoral Care Committee
We continued to provide pastoral care to our members in need. Pastoral zonal groupings were
created, whereby members in the same locality were assigned to named persons as Pastoral Zone Leaders which was inaugurated on 23rdApril. 2017. The Pastoral leaders and their assistants had their first training on 19th August 2017.
In addition, we continued to sponsor the education of a student in Ghana, Ms Rachel Yeboah of Osu Ebenezer Presbyterian Church in Ghana and she completed her Senior Secondary School (SSS) successfully. We also financially supported four UK charities, namely; Great Almond Street Hospital, Alzheimer’s Society, Sickle Cells Society and MacMillan Cancer Research.
It is envisaged that in 2018, our monthly meetings shall incorporate lectures on matters of interest to members. Sadly, during the year we lost our dear brother Mr Joe Nortey

Youth and Young Adults Ministry
Our Youth and Young Adults Ministry did not take off as we had hoped and so various ideas are under consideration for a review to make a big start this year.

Social Committee
Members of the Social Committee were very active during the year supporting both the ” Bring and Share” refreshments after worship services, the annual Harvest and the annual Thanksgiving Day dinners.
However, this year our annual Family Fund Day in June was not well attended. Plans are in the pipeline to carry out a review of this annual fellowshipping event.

Financial Review
As before, the Fellowship received financial support from members and friends, through monthly voluntary giving and donations. These were used to finance various activities during the year.
Total income for the period under review amounted to £ 10,602 (2016: £11,701) and total expenditure was £6,295 (2016: £8,608) leaving a surplus of £ 4,307 (2016: £3,093)
As at 31st December 2017, total reserve of the Fellowship stands at £ 24,850 (2016: £20,543), of which £5,244 is restricted and £19,606 unrestricted.

Future Plan
At a Leaders’ planning meeting held on 28th January 2017, the following were considered;
• Improve music provision at services
• Acquisition of our own premises for worship as a long term wish
• Increase publicity for the Fellowship’s activities
• Encourage sub-committees to be pro- active by meeting regularly.
• Encourage the youth to join and participate in the Fellowship’s activities.
• Revive Youth/Children ministry
• To consider increasing the number of services in a month from one to two.

Statement of Leaders’ (Trustees’) Responsibilities
The Leaders are required under the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the Fellowship’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
– select suitable accounting policies and then apply them consistently;
– make judgements and estimates that are reasonable and prudent;
– state whether applicable accounting standards and statements of recommended practice have
been followed, subject to any departures disclosed and explained in the financial statements;
– prepare the financial statements on the going concern basis unless it is inappropriate to presume
that the Fellowship will continue in its activities.

The Leaders are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Fellowship and to enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the Fellowship and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By order of the Leaders/(Trustees)

Signed

…………………………………
Rev. Edward Sanniez
Chairman

Date: 23 March 2018

 


INDEPENDENT EXAMINERS’ REPORT
TO THE TRUSTEES OF GADANGME FELLOWSHIP (URC)

I report on annual report and accounts of the Fellowship for the year ended 31 December 2017.

Respective responsibilities of trustees/(leaders) and Independent examiner

The Leaders (who are also the trustees for the purposes of charity law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act).

Having satisfied myself that the Fellowship is not subject to audit under charity law and is eligible for independent examination, it is my responsibility to:
• examine the accounts under section 145 of the 2011 Act;
• follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the accounts.

Independent Examiner’s statement

In the course of my examination, no matter has come to my attention:

1. Which gives me reasonable cause to believe that, in any material respect, the trustees have not met the requirements to ensure that:
* proper accounting records are kept in accordance with section 41 of the Act; and
* accounts are prepared which agree with the accounting records and comply with the accounting
requirements of the Act; or

2. To which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.

3. The information given in the Leaders’/Trustees’ Report is consistent with the financial statements.

……………………Signed…………………………

Mr Kojo Amoah-Arko FCCA
Kojo & Co Limited
Chartered Certified Accountants
118-120 London Road
Mitcham
Surrey CR4 3LB

Date 23 March 2018


STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST DECEMBER 2017

Restricted Funds Unrestricted Funds Total Funds 2017 Total Funds 2016
£ £ £ £
INCOMING RESOURCES
Voluntary Income
(Note 2)
1,784 7,933 9,717 6,257
Investment Income
(Note 3)
31 31 36
Income from charitable activities
(Note 4)
854 854 5,408
________ ________ ________ ________
Total incoming resources 2,638 7,964 10,602 11,701
________ ________ ________ ________
RESOURCES EXPENDED
Costs of generating voluntary income
(Note 5)
4,702 4,702 2,634
Charitable Activities – Anniversary
(Note 6a)
244 244 4,727
Mission and Charitable giving
(Note 6b)
1,000 200 1,200 1,097
Governance Cost
(Note 7)
150 150 150
________ ________ ________ ________
Total resources expended 1,244 5,052 6,295 8,608
________ ________ ________ ________
NET INCOMING /(OUTGOING) RESOURCES 1,394 2,912 4,307 3,093
Fund balance brought forward 3,849 16,694 20,543 17,450
________ ________ ________ ________
Fund balance carried forward 5,243 19,606 24,850 20,543
====== ====== ====== ======

Notes 2 to 13 (see below) form part of these accounts.


LONDON GADANGME SPEAKING  FELLOWSHIP (URC)
BALANCE SHEET AS AT 31 DECEMBER 2017
2017 2016
Notes £ £
Current Assets
Investments 8 12,388 12,359
Stock of anniversary cloth & bags 9 2,609 2,852
Debtors 10 1,056 216
Cash at Bank and In Hand 8,947 5,266
25,000 20,693
Current Liabilities
Creditors: amounts falling due within one year 11 (150) (150)
Net current assets 24,850 20,543
________ ________
Total assets less current liabilities 24,850 20,543
====== ======
Funds of the Charity
Restricted funds 13 5,244 3,849
Unrestricted funds 13 19,606 16,694
________ ________
Total Funds 24,850 20,543
====== ======

The financial statements were approved by the Leaders/Trustees on 23rd March 2018 and were signed on their behalf by:

……………………………..
Rev. Edward Sanniez (Chairman)

……………………………..
Mr. Edmund Abdo (Treasurer)

Notes 2 To 13 (see below) form part of these accounts.

 

LONDON GADANGME SPEAKING FELLOWSHIP (URC)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2017

1. ACCOUNTING POLICIES

The principal accounting policies are summarised below and have been applied consistently throughout the year and in the preceding year.

Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with, provisions of the Charities Act 2011, applicable United Kingdom accounting standards, the Statement of Recommended Practice “Accounting and Reporting by Charities” issued in March 2005 (SORP 2005) and Financial Reporting Standard for Smaller Entities (effective January 2015)

Fund Accounting

Unrestricted Funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Fellowship.

Restricted Funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Cash flow statement

The trustees have taken advantage of the exemption in Financial Reporting Standard No. 1 from including a cash flow statement in the financial statements on the grounds that the charity is small.

Incoming resources

All incoming resources are included in the statement of financial activities when the Fellowship is entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Resources expended are accounted for as they are incurred and include irrecoverable VAT and
comprises those costs incurred by the Fellowship in the delivery of its activities.

Taxation
The Fellowship is exempt from tax on its charitable activities.

Trustees Remuneration and Benefits & Expenses
There were no trustees’ remuneration or benefits for the year ended 31 December 2017, nor
for the year ended 31 December 2016.

Stock
Stock of anniversary cloths and bags were valued at cost.

2. Voluntary income
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Harvest 1,256 1,256 1,880
Gift-Aid Tax Claimed 528 528 1,056 216
Other donations 300
Contribution for refreshment 319 319 172
Family Fun Day 934 934
Offertory 4,611 4,611 2,709
Thanksgiving 1,540 1,540 980
________ ________ ________ ________
1,784 7,933 9,717 6,257
====== ====== ====== ======
3. Investment income
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Bank Interest 31 31 36
________ ________ ________ ________
31 31 36
====== ====== ====== ======
4. Incoming resources from Charitable Activities
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Anniversary:
Sale of anniversary cloth 220 220 60
Social evening ticket sales 2,900
Raffle ticket sales 10 10 1,201
Surplus on sale of videos 2 2 4
Sale of anniversary bags 44 44 68
Donations 578 578 1,175
________ ________ ________ ________
854 854 5,408
====== ====== ====== ======
5. Cost of generating voluntary income
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Contribution for use of Church premises 920 920 995
Harvest Expenses 222 222 79
Thanksgiving service expense
Family Fun Day Expenses 1,066 1,066
Refreshments 239 239 172
Printing, stationery & postage 1,126 1,126 488
Worship Music 880 880 700
General expense 248 248 200
________ ________ ________ ________
4,702 4,702 2,634
====== ====== ====== ======
6a. Charitable Activities
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Cost of anniversary cloth & bags sold 244 244 113
Hire of hall 1,084
Printing of tickets 186
Guest Speaker’s Honorarium 100
Food & drinks 2,279
Raffle prizes 315
Music 650
________ ________ ________ ________
244 244 4,727
====== ====== ====== ======
6b. Mission & Charitable giving
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Bereavement donations 100 100 200
Mission project – Mentoring programme 697
Sundry donations 100 100 200
Donations to 4 UK Charities 1,000 1,000
________ ________ ________ ________
1,000 200 1,200 1,097
====== ====== ====== ======
7. Governance costs
Restricted Funds
2017
Unrestricted Funds
2017
Total
2017
Total
2016
£ £ £ £
Independent examiner’s Fee 150 150 150
====== ====== ====== ======
8. Investments
Total
2017
Total
2016
£ £
Investments in CCLA Managed Funds 12,388 12,359
________ ________
12,388 12,359
====== ======
9. Stock of Anniversary Cloths & bags
Total
2017
Total
2016
£ £
Stock of anniversary cloth 2,609 2,810
Stock of anniversary bags 42
________ ________
2,609 2,852
====== ======
10. Debtors
Total
2017
Total
2016
£ £
Amount outstanding due from HMRC. Re: Gift Aid Tax Claimed 1,056 216
________ ________
1,056 216
====== ======
11. Creditors: Due within one year
Total
2017
Total
2016
£ £
Accrued expenses * 150 150
________ ________
150 150
====== ======
12. Movement of funds
Balance at 1 Jan 2017 Incoming Resources Outgoing Resources Balance at 31 Dec 2017
£ £ £ £
Restricted funds 3,849 2,638 (1,244) 5,244
Unrestricted funds 16,694 7,964 (5,052) 19,606
________ ________ ________ ________
20,543 10,602 (6,295) 24,850
====== ====== ====== ======

Restricted funds represent funds raised for the replacement of the Fellowship’s stolen
hymnal musical equipment in 2012 and to support selected Mission Projects amounting to
£2,000 and £3,244 respectively.

13. Analysis of fund balances
Restricted funds Unrestricted funds Total
£ £ £
Fund balances at 31st December 2017 are represented by:
Investments 4,716 7,672 12,388
Stock of cloths & bags 2,609 2,609
Debtors 528 528 1,056
Cash at bank and in hand 8,947 8,947
________ ________ ________
5,244 19,756 25,000
Less: Creditors:
Due within one year (150) (150)
________ ________ ________
5,244 19,606 24,850
====== ====== ======