Reports

 

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2018

“Kita hee mikɛ haanyɛ akɛ, Nyɛsumɔsumɔa nyɛhe. Kɛji nyɛsumɔɔ nyɛhe lɛ, no mɛi fɛɛ kɛaale akɛ mikaselɔi ji nyɛ.        (Yohane 13:34-35)

  “A new command I give you; love one another. As I have loved you so you must love one another.  By this all will know that you are my disciples, if you love one another.”

(John 13:34-35)

Administrative Information

 

Trustees’ Report

Independent Examiners’ Report

Statement of Financial Activities

Balance Sheet

Notes to the Financial Statements

 

ADMINISTRATIVE INFORMATION – YEAR ENDED 31ST DECEMBER  2018

Leaders (Trustees):
Rev Edward Sanniez – Chairman
Mrs Evelyn Boateng- Secretary
Ms Christina Ashare – Asst.  Secretary
Mrs Lauretta Ribeiro-Nortey – Pulpit Secretary
Mr Edmund Abdo – Treasurer
Mrs Nancy Ankrah – Assistant Treasurer
Mr Reginald Otchwemah- Welfare Officer
Mrs Victoria Laryea – Asst. Welfare Officer
Mr Ben Aryeetey- Publicity Secretary
Mr William Lartey – Asst.  Publicity Secretary
Mrs Sarah Worburton – Social & Catering   Co-ordinator
Ms Vida Vanderpuye – Asst.  Social & Catering Co-ordinator
Pastor Gabriel   Dowuona-Hammond – Co-opted Member
Dr Prince   Brown- Engmann- Co-opted   Member (Date of co-option: 26th October 2018)

Worship Address: St Andrew’s United Reformed Church
  Mount Park Road
Ealing Broadway                                                                      London W5 2RP 
Correspondence Address 29 Rochford Way                                                                Croydon
Surrey
CR0 3AG
Web-site www.gadangmefellowshipurc.org
Independent Examiner                        Mr Kojo Amoah-Arko FCCA
Kojo & Company Limited
Chartered Certified Accountants
118-120 London Road
Mitcham
Surrey CR4 3LB

 

LONDON GADANGME SPEAKING   FELLOWSHIP (URC)
TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST DECEMBER 2018

The Leaders (who are also trustees in accordance with charity law) have the pleasure in presenting their annual report and accounts for the year ended 31st December 2018.

Objectives, structure, governance and management

Objectives  
London GaDangme  Speaking Fellowship is a Christian community ministry set up to teach and preach the gospel of Jesus Christ in GaDangme and other Ghanaian languages. In so doing, members are to discover what human life is meant to be, that is, to follow the same attitude as Jesus Christ (Philippians 2:5) and to learn to love God and to love one another (Matthew 22: 37-39).  In other words,

1. To advance the Christian religion through worship and Christian mission and in particular amongst GaDangme -speaking Ghanaians and friends of Ghana in the United Kingdom, in accordance with the Basis of Union of the United Reformed Church.

2. To advance education particularly, in poor areas of the world, including Ghana, by providing financial and spiritual support for educational projects.

3. To relieve need, as an extension of Christian pastoral care, including by providing or assisting in the provision of care and comfort for the elderly, children  or those in need.

Governing document

The Fellowship is a charity governed by its constitution.

Recruitment and appointment of  Leaders/ (Trustees)

The Leaders/trustees  are governed by the constitution of the  Fellowship  and are  elected  to  serve for a period of three years, and are  eligible for re-election for a further term of three years.  Election of Leaders takes place at the Annual General Meetings. The last election was held on   28th May 2017.

 Risk Management

The Leaders do monitor major strategic and operational risks, which the Fellowship faces to ensure that arrangements are adequate to mitigate these risks.

How our activities deliver public benefit

ACTIVITIES DURING THE YEAR
During the year    the Leaders met 5 times on,  23rd   March, 22nd   June, 21st September, 26th October   and 14th December 2018, and reviewed various activities of the Fellowship, including  future plans. In summary, various activities carried out by the various Committees of the  Fellowship are as follows:           

Worship Committee

The Worship Committee is responsible for the spiritual aspects of the Fellowship. During the year under review, we continued to organise the monthly worship meetings.  Full participation of members was encouraged in the areas of worship leading and scripture reading  thereby enabling and encouraging the membership to develop their gifts and talents for Christian  Service.  We continued to explore ways of making worship relevant to attendees. It is hoped that in 2019, we shall endeavour to make allowance for more time for informal fellowship after main meetings. The prayer and spirituality  days shall also be continued.

Welfare & Pastoral Care Committee
During the year under review, we continued to provide pastoral care to our members. We offered training in relevant areas such as effective communication in order to enhance the efficiency of our Pastoral Leaders.  We have commenced to sponsor the university education of a student in Ghana and financially  supported charities operating in the United Kingdom. We continued to add value to our fellowship meeting by incorporating talks on matters of interest.
During the year under review, we sadly lost our dear   sister Grace Yankson. In the previous year  we lost our dear brother Joe Nortey. We miss them both. May the Lord grant them eternal rest.

Children &  Youth  Ministry Committee
Again we have not been able  to revive  our  children and  youth  activities  as planned . We hope  to  put in more effort   during 2019 to  resurrect  both  the  youth and children activities in the fellowship.

Finance /Fundraising  &  Grant, Harvest and  Social Committees
The three  committees together   organised  social  events  and  harvest   to raise funds to support our  mission  projects .  This was supplemented  by a sponsored charity walk by Rev  Edward Sanniez . The leaders  believe  that enough  money  has   been raised to cover  our commitments  in respect to  our sponsorship of  Ms Rachael  Yeboah  of Osu Presby,  Ebenezer  Congregation,  to pursue  a Four- year Bachelor  of Science   degree programme.

Financial Review
As before, the Fellowship  received financial support from members and friends, through monthly  voluntary giving   and donations. These were used to finance various activities during the year.
Total income for the period under review amounted to £10,567 (2017: £10,602) and total expenditure  was £ 6,150 (2017: £6,295) leaving a surplus of £4,417 (2017: £4,307)  As at 31st December 2018, total reserve of the Fellowship stands at £29,267   (2017: £ 24,850 ), of  which £6,602  is restricted and £ 22,665 unrestricted.

Future Plan

As   before,   the  Leaders had  a planning meeting on  16th June 2018   and  reviewed  the  Fellowship’s  future plans and   the following were  considered;

  • Improve music provision at services and  continue to develop  the choir
  • Encourage Bible Study and personal prayer
  • Acquisition of our own premises for worship as a long term wish
  • Increase publicity for the Fellowship’s activities
  • Encourage sub-committees to be pro- active by meeting regularly.
  • Encourage our youth to join and participate in the Fellowship’s activities.
  • Continue with reviving  Youth and Children activities
  • To consider increasing the number of services in a month from one to two.

Statement of Leaders’/ (Trustees’) responsibilities

The Leaders are required under the Charities Act 2011   to prepare financial statements for each  financial year which give a true and fair view of the Fellowship’s financial activities during the  year and of its financial position at the end of the year. In preparing those financial statements,  the leaders  are required to:

  • select suitable accounting policies and then apply them consistently;
  • make judgements and estimates that are reasonable and prudent;
  • state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
  • Prepare the financial statements on the going concern basis unless it is inappropriate to presume  that the Fellowship will continue in its activities.

The  Leaders are responsible for keeping proper accounting records, which disclose with  reasonable  accuracy at any time the financial position of the Fellowship and to enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the Fellowship and hence for taking reasonable steps for the prevention and detection of fraud  and other irregularities.

By order of the Leaders/ (Trustees)
Signed

…………………………………..

Rev Edward Sanniez
Chairman

Date:  5th April 2019

 

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF GADANGME FELLOWSHIP (URC)

I report on annual accounts of the Fellowship for the year ended 31 December 2018,

which are set out on pages  7 to 13.

 

 Respective responsibilities of trustees/ (leaders) and Independent examiner

The Leaders   (who are also the trustees for the purposes of charity law) are responsible for the preparation  of the accounts. The trustees consider that an audit is not required for this period under section 144(2)  of the  Charities Act 2011 (the 2011Act).

Having satisfied myself that the Fellowship is not subject to audit under charity law and is eligible for  independent examination, it is my responsibility to:

  • examine the accounts under section 145 of the 2011 Act;
  • to follow the procedures laid down in the general Directions given by the Charity Commission under  section 145 (5) (b) of the 2011 Act; and to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the  accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not  express an audit opinion on the accounts.

Independent Examiner’s statement

In the course of my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that in, any material respect, the trustees have not met
    the requirements to ensure that:

*    proper accounting records are kept in accordance with section 41 of the Act; and

*       accounts are prepared which agree with the accounting records and comply with the accounting requirements of the   Act; or

  1. To which, in my opinion, attention should be drawn in order to enable a proper understanding  of the accounts to be reached.

………………………………………………………………

Mr Kojo   Amoah-Arko FCCA
Kojo & Co Limited
Chartered Certified Accountants
118-120 London Road
Mitcham
Surrey CR4 3LB
Date                              2019

 

STATEMENT OF FINANCIAL ACTIVITIES  FOR THE YEAR ENDED 31ST DECEMBER 2018 

Restricted Funds Unrestricted Funds Total
Funds
2018

 

Total                              Funds
2017
Notes                £                  £                £                £
INCOMING RESOURCES      
   
Voluntary   Income 2 3,034 7,066 10,100 10,295
Investment Income 3 87 87                   31
Income  from  charitable activities 4           380 380             276
————- ————- ————- ————-
Total incoming resources  

 

3,414         7,153 10,567

       10,602

  ————- ————- ————- ————-
 

RESOURCES EXPENDED

     
   
Costs of generating voluntary income 5 3,544 3,544                4,702
 
Charitable  Activities – Anniversary 6a 292 292                 244
Mission and Charitable giving 6b 1,704 300 2,064                 1,200
Governance Cost  7  250   250

150

  ————- ————- ————- ————-
 

Total resources expended

   

2,056

 

4,094

 

6,150

 

               6,295

  ————- ————- ————- ————-
 

NET  INCOMING  RESOURCES

   

1,358

 

3,059

 

4,417

4,307

Fund  balance  brought forward 5,244             19,606       24,850  20,543
    ————- ————- ————- ————-
 

Fund  balance carried forward

 

 

 

 

6,602

 

           22,665

 

29,267

        

      24,850

    ————- ————- ————- ————-
             

 

BALANCE SHEET AS AT 31ST DECEMBER 2018

2018   2017  
Notes                 £                 £
 
   
 Current assets

 

 
Investments 8          24,349          12,388
Stock of anniversary cloth  at  cost  9            2,318            2,609
Debtors & Prepayment 10         998             1056
Cash at bank and in hand           1,802          8,947
           29,467          25,000
 

Current liabilities

 
Creditors: amounts falling due

within one year

 

11

            

   (200)

         

   ( 150)

   
 

Total assets less current liabilities

   

29,267

          

       24,850

    ————- ————-
 

Funds of the Charity

 

     
Restricted funds 13          6,602        5,244
 
Unrestricted funds 13          22,665         19,606
    ————-   ————-
 

Total  Funds

   

29,267

 

      24,850

  ————- ————-
     

The financial statements were approved by the Leaders/Trustees on 5th April 2019 and were signed on their behalf by:

Signed                                                                               Signed

……………………………….                                         ……………………………….

Rev Edward Sanniez                                                                   Mr Edmund Abdo

         Chairman                                                                            Treasurer

 

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2018                 
  1. ACCOUNTING POLICIES

The principal accounting policies are summarised below and have been applied   consistently throughout  the year and in the preceding year.

Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with,  provisions of the   Charities Act 2011, applicable United Kingdom accounting standards, the Statement of  Recommended Practice “Accounting and Reporting by Charities” issued in March 2005 (SORP 2005) and  Financial Reporting Standard  for Smaller  Entities (effective  January 2015)

Fund Accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general
objectives of the Fellowship.

Restricted Funds are subjected to restrictions on their expenditure imposed by the donor or through the terms  of an appeal.

Cash flow statement
The trustees have taken advantage of the exemption in Financial Reporting Standard No 1 from
including a cash flow statement in the financial statements on the grounds that the charity is small.

Incoming resources
All incoming resources are included in the statement of financial activities when the Fellowship is entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Resources expended are accounted for as they are incurred and include irrecoverable VAT and comprises those costs incurred by the Fellowship in the delivery of its activities.

Taxation

The Fellowship is exempt from tax on its charitable activities.

Trustees Remuneration and Benefits & Expenses
There were no /trustees’ remuneration or benefits neither for the year ended 31 December 2018
nor for the year ended 31 December 2017.

Stock
Stock of anniversary cloths was valued at cost.

2. Voluntary income   
   

 

Restricted funds
2018                 £

Unrestricted funds
2018                £                
Total

 2018                  £             

Total

2017
£      

        

  Harvest 1,645                – 1,645           1,256
  Gift-Aid  Tax  Claimed

499

               499 998

             1.056

  Others donations

             759 759

  578

  Contribution for refreshment

   175            175

            319

  Rev Sanniez Charity Walk

890

890

  Family fun Day

Offertory

      –

4,608

4,608

           934

          4,611

  Thanksgiving

1,025

1,025

             1,540

      ________ ________ ________ ________
       

3,034

 

7,066

 

10,100

 

10295

      ———- ———- ———- ———-
             
3 Investment Income          
             
      Restricted funds
2018                 £
Unrestricted funds
2018                £                
Total

 2018                  £             

Total

2017                 £      

        

   
  Bank interest                87 87                31
      ———- ———- ———- ———-
             
4 Incoming  resources from Charitable

Activities

         
   

 

 

 

Anniversary

  Restricted funds
2018                 £
Unrestricted funds
2018                £                 
Total

 2018                  £             

Total

 2017                 £      

        

 
Sale of anniversary  cloth   280                  – 280 220
Raffle ticket sales            10
Surplus on sale of  videos   2
Sale of anniversary bags   44
Donations   100 100             –
  ___  _ ________ _______ ________
  380 380 276
  ————- ————- ————- ————-

 

    Restricted funds
2018
£
Unrestricted funds
2018                £                
Total
2018
£             
Total
2017
£      

        

5. Cost of  generating  voluntary  income;  
  Contribution  for use of Church premises  

1,175

 

1,175

920

  Harvest Expenses                170                170 222
  Family Fun Day Expenses  

 

1,066

  Refreshments                  179        179 239
  Printing, stationary & postage                     – 860 860 1,126
  Worship  Music 960 960     880
  General expenses 200 200 248
  ________ _______ _______ ________
   

 

3,544

 

3,544

4.702

 

 

  ________ ________ ________     ________
6a Charitable Activities        
           
  Cost of anniversary cloth

Sold & written  off

292 292                 244
   
6b Mission & Charitable giving  
  Bereavement donations         100 100 100
  Mission project –Mentoring  programme            1,764               1,764
  Sundry donations     200 200                 100
  Donations to 4 UK Charities              1,000
  ________ ________ ________ ________
                1,764 300 2,064 1,200
 
  ________ ________ ________ ________

7 Governance costs          
      Restricted funds
2018                 £
Unrestricted funds
2018                £                 
Total

 2018                  £             

Total

              2017

                 £      

        

  Independent  Examiner’s  Fee    

 

250

 

250

150

      ________ ________ ________ ________
8 Investments          
          Total

 2018                  £             

Total

 2017                 £      

  Investments in  CCLA  Managed Funds                 24,349          12,388
          ________ ________
             
9 Stock of  Anniversary Cloths          
  Stock of  anniversary cloth        

2,318

2,609

     

 

    ________ ________
10 Debtors & Prepayment          
             
             
  Amount outstanding due from HMRC.  Re: Gift Aid Tax  Claimed      

998

 

1,056

          ________ ________
             
             
11 Creditors : Due within one year      

200

150

  Accrued expenses *       ________ ________
12

 

  

Movement in funds – Restricted

 

 

Replacement of  Stolen  Musical Equipment
£
Mission Projects                   

 £

   

TOTAL

£

           
  Balance at       1 Jan 2018

2,000

              3,244  

5,244

           
  Incoming resources

3,414  

3,414

           
  Resources expended

(2,056)  

(2,056)

   

________

________  

________

   

Balance as at 31 Dec   2018

 

2,000

 

4,602

 

6,602

   

 

________

________  

________

Restricted  funds  represent funds raised  for the replacement of the Fellowship’s  stolen  hymnal musical equipment  in 2012 and  to  support  selected  Mission Projects amounting to £2,000  and  £ 4,602  respectively.

13 Analysis of fund balances Restricted funds
£
Unrestricted funds
 £
Total

 £

  Fund balances at 31st December  2018 are represented by:      
         
  Investments

6,602

17,747 24,349

Stock of cloths

2,318

2,318

  Debtors

                          –

              998

998

  Cash at bank and in hand

1,802

1,802

    ________ ________ ________
   

 

6602

22,865

29,467

  Less: Creditors:

(200)

(200)

  Due within one year      
    ________ ________ ________
   

 

 

 

   

6,602

22,665

29,267

    ________ ________ ________